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Putting together a policy on write-ups

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When starting a new business, before any hiring is done, all policies should be put in place. This means that they are written down and that they are clear. This stays true for writing a policy on write-ups.

There are a few things that need to be kept in mind when thinking about a write-ups policy. Here are some ideas to help you make sure that your policy will work for your company.

Clear means that there is only one possible way to interpret them. When you are writing a policy it might make sense to you, but you need to have it read over by a few other people. Take it to a business partner, a spouse, another businessman, or even to a potential employee or customer. When they read it they should be able to tell you what isn't allowed and what is going to happen with a violation. If everyone reads it the same, then it is well written. If there are different interpretations then it needs to be rewritten.

In creating the policy keep all employees in mind. This means that if you hire family that they will be held to the same standard. The policy should also include any disabilities that your employees might have. Discrimination in your policies can dig you a big hole that is hard to get out of.

Once the policy is written and employees are hired, be consistent. Follow the policy all of the time, not just when it is convenient. Follow through with the consequences that have been set. This is when you will find out if the policy is good for your company or not. If you are finding that the policy is hard to keep to, then maybe it is time to go over it again and make some changes.

A write-ups policy should include when a write-up is necessary, any differing degrees of write-ups, and how many write-ups determine termination. When an employee is going to be written up, do they get a warning to correct their behavior or is it an automatic write-up? Where are write-ups going to be kept? How long will they stay in the employee's file? Who can and cannot take care of doing a write-up? Who can request a write-up on an employee? All of these things, if not clearly stated, can be left open for interpretation and might cause a few problems for you.

When you start hiring employees, each of them should have the policies gone over clearly. They should understand their importance and should be given a copy to keep. This covers an employer when it comes time to enforce the policy, it gives the employee no room to say that they didn't know about the policy.

If you feel like the policy isn't quite working out, talk about it with your staff. They might be able to give you a different view that you can't see. They might have some suggestions for change that will improve the policy. Changing policies frequently isn't recommended, but when you are first starting you do need to make sure that they work effectively and make adjustments as necessary.

Putting together any policy can make a new business owner a little stressed. Getting opinions from outside is always a good way to make sure that you are doing everything right. Each business will have different needs when it comes to policies, there isn't a standard set that will work for everyone. Be careful, if you don't do your policies right then you might get written up!

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Posted by DF
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