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Tips for improving staff meetingsFor many employees it is the moment they fear the most the announcement of the weekly or monthly staff meeting.Even the mention of these meetings tends to fill employees with dread. If your staff meetings have evolved from a respite for the staff to gather, share and inform to a time when business trips are being scheduled you are not alone. If staff meetings for your company tend to be unhappy, unproductive and sparsely attended there is hope.By simply making a few restructures to your staff meetings you can improve productivity and make your staff much less testy and tense. Read on for some tips for improving staff meetings. 1. Be sure to agree on the purpose of the meeting.Make sure that everyone comes to the meeting on "the same page." If some of your staff think everyone has gathered to go through projects in detail while others are looking for top-level updates, they are all going to be unhappy. Give the members of your group one minute to report on progress made in their area of responsibility. You will find that this results in bullet point reports of essential information. It also prevents people from explaining, justifying, criticizing, and engaging in other unproductive activities. Plan a time budget for this portion of the meeting for no more than 8 to 10 minutes
3. Do not go a minute longer than necessary. On the same note realize that just because you have scheduled an hour does not mean that you have to sit together for 60 minutes if you have covered everything in 45 minutes. Everyone on the staff will be happy to regain some time. Most staff meetings should last less than an hour. You want your staff to spend their time working on things that earn money for the business, not sitting in meetings. Keep staff meetings positive. Negative meetings contain insults, ridicule, and attacks and breed an air of mistrust amongst your employees. These activities create caution and resentment, which always costs your company money. Do not be afraid to have staff meetings that are interactive. Put your staff to work in your meetings to advance the effectiveness of your organization. .
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