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Tracking employee health

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As an employer, there are many things you need to keep track of when it comes to your employees -- payroll, time cards, benefits, projects, tax write-offs, and expense reports are just a few.

But something else you will want to track is the health of your employees. The following information are some things you should know about tracking employee health.

Why track employee health?
There are a number of reasons you may want to track employee health, including:

  • In case of an emergency. In the event that an emergency occurs, it is important to have certain things on file for medical personnel when they treat the employee, including any conditions, allergies to medication, and so forth.

  • To save on insurance. Some insurance companies will charge lower premiums for health insurance if employers track the health of their employees. Changes in health status or things like getting flu shots and other preventative measures that are tracked will then be taken into account when adjusting premium rates.

  • To keep track of incidents. If an employee gets injured on the job, employers are required to document the injury if it takes place on company property. Tracking incidents as they occur is important for legal and medical purposes.

  • As motivation. Employees can track their own progress of their health as part of wellness programs the company implements, such as weight loss, activity levels, cholesterol, and other things that can be tracked.

Tracking employee health
There are many ways you can track employee health. Some of the best ways include:

  • Software. There are many software programs available now that will help you track employee health. These programs often have a number of features and helpful reminders with regards to vaccinations and overall preventative measures for health. This type of software ranges in price from monthly subscriptions to simply purchasing a program.

  • Spreadsheets. You can track employee health in spreadsheets or other word processing documents. These can be tedious to maintain, however, if you have a large company.

  • Intranet. If you have a company intranet, you can also allow employees to track and maintain their own health information.

Keeping medical records confidential
You should know that the medical and health-related information you are tracking should never become public information or accessed in any way by the other employees. Only those authorized to know the status of employee health should have access to files and programs that contain confidential information.

Under the Americans with Disabilities Act 1 (ADA), employers are required to keep employees' medical information confidential. This means they should be tracked, maintained, and stored on separate forms from the rest of the employee's information and kept in a separate file reserved specifically for medical information. Failure to do so could make you liable and cost you a lot of money in damages and lawsuits.

If you are tracking employee health on the computer, make sure you only give rights to the software to those who are authorized to have it, such as HR personnel. If you are tracking it on a spreadsheet or other type of file, make sure it is in a password-protected file that only those authorized can access. Hard copies of medical information should be stored in locked file cabinets protected by combination or key.

Tracking employee health is important for employers. There are many ways you can track employee health.

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