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How to choose a color laser printer
When you are trying to choose the right color laser printer for your office, there are 5 main things that you should consider:
First of all, before we even get to the five considerations listed above, let's talk about why you should buy a color laser printer as opposed to a black and white, or monochrome, laser printer.While color laser printers are more expensive than the black and white variety, the trade off is increased versatility when you are printing different types of documents.This helps you effectively and professionally produce all of the presentations, reports, documents, brochures, and other material that you need.Furthermore, color laser printers also are able to process more print volumes per day, and the cost per page actually ends up being lower than any other color printing option.
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Let's go through each of these five considerations listed above-print speed, monthly print volume, print quality, paper capacity, and compatibility--one by one so that you can understand how each subject plays into your final decision when buying a color laser printer for your office.
- The print speed. First of all, determine what kind of volume you are going to be looking at for this printer.Will there be a lot of different people in the office using the printer?Will you need to be able to get documents processed quickly in order to ensure that everybody is able to complete all of their work?Or do you have fewer people using the printer, so that print speed is not such an immediate imperative?
- The speed of a printer is described with the term ppm, which stands for pages per minute.You should know that the basic level color laser printers usually have a page per minute speed of about 20ppm.This speed is considered adequate for personal use.The more expensive the printer, generally speaking, the faster the print speed will be.
- Monthly print volume. Once again, you need to sit down and realistically asses what the needs of your office are when it comes to your print volume.Do you deal with a lot of paperwork?Or are you mostly a paperless office?Knowing the projected monthly print volume for this particular printer will help you determine what class of printer you will need.
- If you have very little printing, then you should be alright with a personal printer.If you print a lot, or if you have a small group in your office that is sharing the same printer, then you should look into office printers.You can go one more step and purchase a heavy duty office color laser printer for offices with highly monthly print volume.
- Print quality. The quality of your print result is determined by the dots-per-inch (dpi) of your print job.The default print resolution for most standard color laser printers is 600 x 600 dpi.This resolution is considered to be more than acceptable for your everyday text.However, if you want even better print quality for your photos, your documents with images, and your charts, then you will want a color laser printer that offers dpi of 1200x1200 or 2400x600 dpi.The very highest print quality-and the slowest-is 1200x1200.
- Paper capacity. The paper capacity of a printer is linked to the monthly print volume of your office.If you will be using a lot of paper, then you want to purchase a printer that can hold a lot of paper.It's a waste of time and money for you or someone in your office to be constantly refilling the printer with more paper.
- Compatibility. Before you purchase a color laser printer, ensure that it will be compatible with your operating system.
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