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Setting up a checks and balances system for your accounting department
Not so long ago, many bookkeepers used manual systems to record their entries. There are still some manual types of accounting systems in use and are still effective. They are called on-write systems and it is basically a big book of checks with a carbon strip on the back and with column pages where you can record your entry such as your bank deposits and all your other important transactions to help balance your check book. The best part about using this type of accounting system is that you are not required to know bookkeeping to record your check and balance entries and this book has everything to keep you financially organized.
If you run a small business, you want to select the right accounting software package that can handle your specific accounting needs for now as well as for later as you continue to improve and expand your business. Make sure that the accounting software you buy includes simple entries such as accounts payable, accounts receivable, inventory, cash flow, payroll and so on. Buy a simple system to begin to avoid being confused and frustrated. The software companies all believe that their accounting systems are simple and easy to learn and to use. This is not always true. Consider starting out with very simple and easy software that has the essential accounting functions, and as your foundation of computer and accounting knowledge increases, then you can plan on adding more complex systems to your computer. Choose an accounting system that is simple to follow and that allows you to make changes as needed. As you look to always upgrade your accounting system, consider a system that offers more flexibility, time savings, that fast and accurate. Let the size and the needs of your business as well as your budget help you decide which accounting software package to purchase. This will help you focus on the right program to help you stay organized, be flexible to enter all your transactions and to see all your spending and earnings on one place. |
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