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Small business: Optimizing small business administration

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Stretching manpower and money to meet managerial needs has always been the name of the game in the small business world. There is just too much to do and not enough time or money to get it all done. So, here are a few basic tips to help in optimizing small business administration.

Money Matters

One of the biggest headaches in a small business is keeping the books straight and being able to extract information from those books when it is needed. But this is possibly the most important part of a business set up. The best thing any new small business owner can do to optimize his or her small business administration is to spend the necessary time setting up a decent accounting software system.

The first step in this process is to find the right software. Invest in the essential research to ensure the correct software is purchased. If possible, find out what other businesses in the same industry are using. See what the big guys use and what the little guys use and then determine specific needs within the company. Try to find a few reviews on the different options available. Check out what sort of technical support comes with purchasing the software and how long it is available.

Once the software is purchase, spend the time to really understand and use the software correctly. Consider hiring an outside contractor to come in and help in the initial set up of the books and to train staff on the new system. Make sure that everyone in the office involved in accounting thoroughly understands the procedures. Again, this part of a small business set up is crucial. Pushing through the painful hours to set up the books correctly will save minutes, hours, and days of headache at tax time and in the day to day operations of the company.

IT is it

It would be ridiculous to talk about optimizing small business administration without hitting on another big issue for small businesses: IT. It can be difficult to cut through the technical language, but it is important to have a working knowledge of IT basics.

As a small business owner, try to stay up to date on changes and make sure to understand the basics. Look into a class or training on the fundamentals like networking computers or managing a server. Be sure to keep on top of upgrading software and hardware and include these costs in the yearly budget.

Once the bigger set up issues are settled, learn how to handle day to day maintenance. There are a lot of wasted dollars on minor IT issues that could be resolved in house.

Optimize small business administration by screening new employees' understanding of computers and technology. An employee who can work through minor bugs on his or her own computer will save wasted hours of waiting for and paying the contracted computer guru to come and fix the problem.

Human Resources Resources

It takes a lot of time to manage personnel issues. A company has to constantly be on top of changes in this department, from changing addresses to changing employees. It would be very wise to take a look at optimizing small business administration by researching outsourcing options.

In some cases it just makes more dollars and sense to look for outside help in preparing payroll and managing employee benefits. Handling HR issues takes up valuable employee time, costing the company money and time that could be spent making money. Besides, key employees who are doing HR on the side will likely feel overwhelmed about their lack of understanding and the potential legal risks.

There many different groups that provide varying levels of HR support, so again research is key. Find out what the company's needs are and look for the best possible fit.


It is an ongoing process to optimize small business administration, but setting up and paying attention to the basics in accounting, IT, and HR will go a long way.

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Posted by DF
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