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Bookkeeping for your business

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One of the most important functions that will occur within your business is the bookkeeping. Good bookkeeping can mean the difference between a business that thrives and one that fades away. This essential business task will be what keeps track of transactions, purchases and sales. However, many business owners make the mistake of not dedicating enough time (or staff) to maintaining this vital function. This oversight has lead to the demise of many companies, who without good bookkeeping were unaware of their financial status. There are many different factors that come into play, when it comes to bookkeeping. Here is what you need to know about bookkeeping, for your business-

• Use bookkeeping software-Today; there is no reason to resort to a non-technical solution, for bookkeeping. The market is simply filled with all sorts of bookkeeping software that can easily help you stay on top of your business finances. Financial experts recommend that whether or not you use a professional bookkeeper, you should use bookkeeping software. These programs are highly designed, which means that they can be customized to fit the needs of your business. They can easily track invoicing, sales and all other needed aspects of your bookkeeping. It is important to keep in mind that you should purchase software that fits the needs and size of your company. There is no reason to pay for aspects of your bookkeeping software that you won’t be using. Your software should also be easy to use and understand. Finally, it can be helpful to buy bookkeeping software that handles payroll, if you don’t already outsource that function.
• Handle bookkeeping with size in mind-Just like mentioned above you should not use a bookkeeping software program that does not fit your company or you should not worry about hiring a bookkeeper, for a small startup. However, as your business grows you will need additional software to help you manage it, and you may want to consider bringing in a bookkeeper, or outsourcing the work to someone.
• Keep an eye on your income and costs-The main function of bookkeeping is to keep an eye on how much you are bringing in and how much money is going out. Sometimes business owners make the mistake of thinking that if sales are high, then all is well. This may not be true. If you are not aware of what it is costing you to run your business, you may not be making the profit that you think you are. This is where bookkeeping becomes vital. When you are aware of what your cash flow really is, you are able to determine your profitability and make any needed changes, should a problem arise. In addition, whoever is handling your bookkeeping should keep track of your receipts. This is important to not only track costs, but it can be vital at tax time, when you need proof to write off business expenses.
• Don’t forget to reconcile bank statements-You may be surprised to learn that some business owners never open their bank statements. Whether you use online banking, or paper statements, it is important to periodically reconcile your bank statements, in order to have a clear idea of just how much money you have in the bank. This also helps to keep mistakes from happening.
• Know about your inventory-Many business owners overlook the need to list their inventory. You should keep in mind that your inventory is an asset, so it falls under the auspices of bookkeeping. You want to know at all times how much inventory you have and how much is coming and going out. Most bookkeeping software programs have a function that helps you to do this.

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